Privacy policy

PRIVACY POLICY - website

In the Privacy Policy, we have prepared information about the rules on how we process your personal data, including the rights granted to you by data protection legislation, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation). You can find the text of the GDPR here.

THE CONTROLLER

The status of the controller within the meaning of the General Data Protection Regulation (hereinafter: "GDPR") is vested in us, i.e. Forum Energii with its seat in Warsaw (00-519) at Wspólna 35 loc. 10, entered in the Register of Entrepreneurs and the Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Health Care Centres of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS no. 0000625996, NIP no.: 7010592388, REGON no.: 364867487.

In the further part of the Privacy Policy we write about ourselves in the first person or refer to ourselves as the "Controller", "Foundation" or "We".

You can contact us:

by post: ul. Wspólna 35 lok. 10, 00-519 Warszawa,
by e-mail to: info@forum-energii.eu.

We have also appointed a Data Protection Officer who can be contacted by email: iod@forum-energii.eu.

Protection of personal data

  1. We process all personal data that we collect about you during your use of the website, as controller, in accordance with the GDPR.
  2. We use the technical measures required by current data protection legislation to prevent unauthorised persons from obtaining and modifying personal data sent electronically, i.e. within our website

OUR ACTIVITIES IN WHICH WE PROCESS YOUR PERSONAL DATA

  1. Contacting us by telephone or email

If you contact us, please note the following:

Why do we need your data, i.e. for what purpose do we process it?

  1. responding to your message and resolving the issue you have raised;
  2. for marketing purposes, consisting in conducting analytical activities related to our services, including those leading to the learning of your preferences, as well as the adaptation of the content of the website to your interests and improving the functionality of the website, the services offered by us and the survey of opinions;
  3. for internal administrative purposes, in connection with which your data may also be transferred to companies affiliated with the Controller.

Do you have to provide us with your data?

Providing your data is voluntary. However, without your contact details we may not be able to resolve the matter you have submitted. It will also not be possible for you to receive commercial information on your telephone number or e-mail address without the relevant consent.

On what legal basis do we process your data?

The legal basis for processing your data is:

  1. Article 6(1)(f) of the GDPR (necessity of processing for the purposes arising from our legitimate interests) – our legitimate interests are: the right to make contact with you, to resolve the matter you have raised, to adapt the answer to the question you have asked to your situation and to market our services, consisting of analytical activities leading to the knowledge of your preferences, to adapt the content of the website and to improve the functionality of the website and the services offered by the Controller, as well as opinion surveys, and internal administrative purposes;
  2. if you agree to receive marketing messages at your e-mail address or telephone number, the legal basis will also be Article 10 of the Act on Electronic Provision of Services and Article 172 of the Telecommunications Act.

Remember that you can always withdraw your consent. If you wish to do so, please contact us.

Who will we transfer your data to?

  1. providers of software for running the website,
  2. providers of tools for traffic analysis and marketing on our website,
  3. entities hosting (storing) the website or personal data for us,
  4. marketing agencies,
  5. entities dealing with delivery of mail, i.e. courier companies and Poczta Polska.

How long will we process your data?

For the time:

  1. it takes to get in touch with you, to resolve the issue you have raised, to answer the question you have asked. Depending on its type, also for the time necessary to prove that we did it, i.e. the period of limitation of claims;
  2. marketing activities are carried out by us or related to the Controller's internal purposes or until you object to further data processing or withdraw your consent to marketing communications. Your withdrawal of consent does not affect the lawfulness of processing prior to withdrawal of consent.

Will we transfer your personal data outside the European Economic Area?

In the event that the transfer of your personal data outside the European Economic Area is necessary, it will take place on the legal mechanism provided for in the GDPR.

Newsletter

If you would like to receive a newsletter from us (or are already receiving one), please note the following:

Why do we need your data, i.e. for what purpose do we process it?

1) marketing, which involves promoting us and our services, including sending you marketing information by email or text message, analysing whether you read our newsletters and which content you read most. We may also tailor the content of the newsletter to your interests on this basis.

Do you have to provide us with your data?

Providing your data is voluntary. However, without your contact details we may not be able to resolve the matter you have submitted. It will also not be possible for you to receive commercial information on your telephone number or e-mail address without the relevant consent.

On what legal basis do we process your data?

The legal basis for processing your data is:

  1. Article 6(1)(f) of the GDPR (necessity of processing for the purposes arising from our legitimate interests) – our legitimate interests are: to promote our services by sending you commercial information and to improve our newsletter by analysing whether you read the content and what news you are most interested in, and to tailor the content of our newsletter to your interests;
  2. if you agree to receive marketing messages at your e-mail address or telephone number, the legal basis will also be Article 10 of the Act on Electronic Provision of Services and Article 172 of the Telecommunications Act.

Remember that you can always withdraw your consent to receive newsletter. If you wish to do so, please contact us.

Who will we transfer your data to?

Providers of tools for:

1) marketing,
2) Sending newsletters.
3) Entities hosting (storing) our website and personal data for us.

How long will we process your data?

For the duration of our marketing activities or until you object to further processing for marketing purposes, or revoke your consent to sending messages to your e-mail address or telephone number. Your withdrawal of consent does not affect the lawfulness of processing prior to withdrawal of consent.

Will we transfer your personal data outside the European Economic Area?

In the event that the transfer of your personal data outside the European Economic Area is necessary, it will take place on the legal mechanism provided for in the GDPR.

Our social media profiles

We collect and process your personal data when you visit our channels on these social media. You can find the detailed rules on which we process your personal data on social media below.

RIGHTS CONCERNING YOUR PERSONAL DATA

We process your personal data, therefore:

    1. you have the right to access your personal data,
    2. you can make rectifications,
    3. you can exercise your right to personal data portability,
    4. you can request erasure of your personal data where this is allowed by the GDPR,
    5. you have the right to restrict processing, to the extent specified in the GDPR.

If you want to exercise your rights or learn more about them get in touch with us. You will find our contact details at the beginning of the Policy.

Right to object

Once you have provided us with your personal data, or if we collect it ourselves, you can exercise your right to object. You have this in two situations where we process your personal data:

    1. for direct marketing purposes; you do not have to justify such an objection;
    2. on the basis of our other legitimate interests; such an objection needs to be justified by your particular situation. Write us why we should not process your data.

If you want to exercise your right to object contact us. You will find our contact details at the beginning of the Policy.

Complaint to the President of the Personal Data Protection Office

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you reside or where the alleged infringement took place, if you believe that the processing of personal data concerning you is in breach of the General Data Protection Regulation.

The supervisory authority to which a complaint may be lodged, which is competent for the country of the Controller's registered office, i.e. the Republic of Poland, is the President of the Personal Data Protection Office, and its website is available at this address: https://uodo.gov.pl/.

COOKIES

Entry to the Website

When you visit the website, we process the information contained in cookies. Cookies are stored on your terminal equipment (e.g. computer, tablet, smartphone) and the information they contain is then accessed. These activities take place according to the principles described below.

What are cookies and why do we use them?

The website uses cookies, which are small text files stored on your terminal equipment (e.g. computer, tablet, smartphone). Cookies can be read by the website. Want to know more about cookies? Have a look at Wikipedia at this link.

We store cookies on your computer, phone or tablet and access the information contained in them for the purposes of:

    1. ensuring the proper functioning of the Site, including maintaining your session,
    2. statistical and analytical purposes, in particular to enable us to analyse how you use the website.

In the case described in paragraph 2, point 2, the processing of your personal data may take place:

  1. 1. their processing is necessary for the purposes of our legitimate interest (Article 6(1)(f) of the GDPR), which is to ensure your safety when using the website, to carry out marketing of our services, which you can learn about from our website, and to collect statistical data about how you use our website in order to optimise its performance;
    2. we have set out your rights in relation to this processing in the Policy (see above);
    3. remember that you can contact us at any time and object to the processing of your personal data – such objection does not need to be justified;
    4. we will transfer your personal data to providers of analytical tools;
    5. we will retain it for the duration of these statistical and analytical activities or until you object to further processing for statistical or analytical purposes;
    6. transfers of personal data outside the European Economic Area will be made when the conditions are fulfilled to allow this. We will inform you if this occurs;
    7. the provision of your personal data is voluntary, and failure to do so, e.g. through the use of appropriate blocking software, does not entail any negative consequences.

Types of cookies

There are several types of cookies on the website:

1. session cookies, which remain in the memory of your web browser until you switch it off,
2. temporary, which remain in the memory of your web browser until a predetermined period of time passes (maximum 2 years), bearing in mind that you can delete such files earlier on your own,
3. external, which come, inter alia, from providers of analytical tools for the website.

How to block cookies

You can configure your web browser to prevent cookies from being stored on your computer, phone or tablet. You can also use appropriate browser extensions or programs to do this.

You will find information on how to block cookies in the most popular web browsers at these links:

    1. Firefox: https://support.mozilla.org/pl/kb/blokowanie-ciasteczek
    2. Opera: https://help.opera.com/pl/latest/web-preferences/
    3. Edge: https://support.microsoft.com/pl-pl/microsoft-edge/usuwanie-plików-cookie-w-przeglądarce-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09
    4. Internet Explorer: https://support.microsoft.com/pl-pl/topic/usuwanie-plików-cookie-i-zarządzanie-nimi-168dab11-0753-043d-7c16-ede5947fc64d
    5. Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DAndroid&hl=pl
    6. Safari: https://support.apple.com/pl-pl/HT201265

How to delete cookies

You can delete cookies once they have been stored by us. To do this, you can use: the relevant functions of your web browser, programs for this purpose or the relevant tools available within your operating system.

At these links you will find information on how to delete cookies in the most popular web browsers:

    1. Firefox: https://support.mozilla.org/pl/kb/usuwanie-ciasteczek,
    2. Opera: https://help.opera.com/pl/latest/web-preferences/#cookies,
    3. Edge: https://support.microsoft.com/pl-pl/microsoft-edge/usuwanie-plik%C3%B3w-cookie-w-przegl%C4%85darce-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09
    4. Internet Explorer: http://support.microsoft.com/kb/278835/pl
    5. Chrome: http://support.google.com/chrome/bin/answer.py?hl=pl&answer=95647
    6. Safari: https://support.apple.com/pl-pl/guide/safari/sfri11471/mac   
    7. Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DAndroid&hl=pl

Impact of changing your browser settings on the use of the website

Changing the settings of your web browser to one that prevents or restricts the storage of cookies may result in restrictions on the functionality of the website. Deleting cookies while using the website may have similar effects. This means that some of our services may not be available without cookies.

External (third-party) cookies

The cookies placed on your computer, phone or tablet may come from third party service providers. You can block them or delete them yourself from your equipment. These cookies are stored on your equipment for varying lengths of time, depending on the file in question (at most for the duration of the relevant session).

The webite contains cookies provided by:

    1. Google Ireland Limited as part of the Google Analytics and Google Tag Manger services. These services help us analyse traffic on the Website. They provide us with statistics and analytical data about how you and other users use the Site. You can block Google Analytics using a browser add-on provided by Google: https://tools.google.com/dlpage/gaoptout?hl=pl;
    2. Facebook Ireland Ltd with its Pixel service. This service allows us to optimise marketing activities, analyse website traffic and information about the audience of our content.

Transfers of personal data outside the European Economic Area will be made when the conditions are met to allow this to happen. We will inform you if this occurs.

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PRIVACY POLICY - social media data protection notice

Apart from the provider of the respective social network, we also collect and process personal data of users who visit our channels on these social media. This data protection notice tells you what data we collect in connection with our social media channels, how we use it and what rights you have.

THE CONTROLLER

The status of the controller within the meaning of the General Data Protection Regulation (hereinafter: "GDPR") is vested in us, i.e. Forum Energii with its seat in Warsaw (00-519) at Wspólna 35 lok. 10, entered in the Register of Entrepreneurs and the Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Health Care Centres of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS no. 0000625996, NIP no.: 7010592388, REGON no.: 364867487.

In the further part of the Privacy Policy we write about ourselves in the first person or refer to ourselves as the "Controller", "Foundation" or "We".

You can contact us:

We have also appointed a Data Protection Officer who can be contacted by email: iod@forum-energii.eu.

PURPOSES FOR WHICH WE PROCESS PERSONAL DATA

Data processing serves the following purposes:

  1. communicating with us through the tools provided by social media services;
  2. completing requests (demands) submitted to us;
  3. getting statistical information about the reach of the fanpage, website or profile in social media;
  4. conducting surveys, market analyses or similar events;
  5. resolving disputes by defending against legal claims or litigation.

The processing of personal data is necessary to achieve these purposes.

The legal basis for data processing is:

  1. Article 6(1)(a) of the GDPR (consent) - applies to the processing of data of persons who have given us consent to observe their social media profile;
  2. Article 6(1)(f) of the GDPR (necessity of processing for the purposes of our legitimate interests) – our legitimate interest lies in the right to communicate and respond to your messages or queries, analyse the reach and use of social media channels to create relevant communications and optimise marketing activities;
  3. if you additionally give your consent to receive marketing messages to your e-mail address, telephone number or during telephone conversations, the legal basis will also be Article 10 of the Act on providing services by electronic means and Article 172 of the Telecommunications Act.

Remember that you can always revoke your consent. If you wish to do so, please contact us.

If we want to process your personal data for any other purpose not listed above, we will inform you before we start such processing.

DETAILED INFORMATION ON THE PROCESSING OF PERSONAL DATA IN SOCIAL MEDIA

  1. Our profile on Facebook

Our profile on Facebook (“Fanpage”) is operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, D2 Dublin, Ireland (“Facebook”). When you visit our Fanpage, Facebook processes your personal data in accordance with their privacy policy which can be found here.

We process the following personal data:

  1. Facebook Username as well as comments posted on our Fanpage and messages you send us via our Fanpage
  2. activity on our Fanpage via the service Facebook Insights, e.g. the visits to our site, the range of contributions, visits and average duration of video renditions, information on which countries and cities our visitors come from and statistics on the gender relations of our visitors
  3. other information that is necessary to complete requests from our visitors or to unambiguously identify our visitors in our systems

Joint controllership with Facebook

We use the statistical information (the visits to our site, the range of contributions, visits and average duration of video renditions, information on which countries and cities our Visitors come from and statistics on the gender relations of our Visitors) relating to the use of the Fanpages that Facebook makes available via the Facebook “Insights” service in anonymized form. Conclusions on individual users and access to individual user profiles by the Controller are not possible.

More information about Facebook Insights can be found here.

On account of this, together with Facebook we are regarded as “joint controllers” in the meaning of the GDPR and therefore entered into a so-called joint controller agreement in order to comply with the requirements of the GDPR. This joint controller agreement is available here. Here you will find all information that is relevant for you as a data subject, especially regarding the exercise of your rights under General Data Protection Regulation. Over and above the processing of personal data mentioned in this privacy policy, we have no influence on the processing of personal data in connection with your use of the Fanpage.

  1. Our profile on Instagram

Our profile on Instagram (“Instagram”) is operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, D2 Dublin, Ireland (“Facebook”). When you visit our Instagram, Instagram processes your personal data in accordance with their privacy policy which can be found here.

We use the statistical information (the visits to our site, the range of contributions, information on which countries and cities our visitors come from and statistics on the gender relations of our visitors) relating to the use of the our Instagram page that Instagram makes available via the Instagram “Insights” service in anonymized form. Conclusions on individual users and access to individual user profiles by the Controller are not possible.

We process the following personal data:

  1. Instagram username as well as comments posted on our Instagram page and messages you send us via our Instagram page
  2. activity on our Instagram page via the service Instagram Insights, e.g. the visits to our site, the range of contributions, information on which countries and cities our visitors come from,
  3. other information that is necessary to complete requests from our visitors or to unambiguously identify our visitors in our systems
  1. Our profile on Twitter

If you visit our profile on Twitter, Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA, as the operator of Twitter collects and processes personal data to the extent described in their Privacy Policy. The privacy policy can be found here.

We use the statistical information (the visits to our site, the range of contributions) relating to the use of the Twitter page that Twitter makes available via the “Analytics” service in anonymized form. Conclusions on individual users and access to individual user profiles by the Controller are not possible.

We process the following personal data:

  1. Twitter username as well as comments posted on our Twitter page and messages you send us via our twitter page,
  2. activity on our Twitter page via the service twitter Analytics, e.g. the visits to our site, the range of contributions, information on which countries and cities our Visitors come from,
  3. other information that is necessary to complete requests from our visitors or to unambiguously identify our visitors in our systems.
  1. Our profile on LinkedIn

Our LinkedIn page is operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (“LinkedIn”). When you visit our LinkedIn page, LinkedIn processes your personal data in accordance with their privacy policy which can be found here .

We process the following personal data:

  1. Your LinkedIn username as well as comments posted on our LinkedIn page and messages you send us via our LinkedIn page
  2. activity on our LinkedIn page via the service Pge Insights, e.g. the visits to our site, the range of contributions, information on which countries and cities our visitors come from,
  3. other information that is necessary to complete requests from our visitors or to unambiguously identify our Visitors in our systems

Joint controllership with LinkedIn

We use the statistical information (the visits to our site, the range of contributions, information on which countries and cities our Visitors come from and statistics on the work relations of our visitors) relating to the use of our LinkedIn company page that LinkedIn makes available via the LinkedIn “Analytics” service in anonymized form. Conclusions on individual users and access to individual user profiles by the Controller are not possible.

On account of this, together with LinkedIn we are regarded as “joint controllers” in the meaning of the GDPR and therefore entered into a so-called joint controller agreement in order to comply with the requirements of the GDPR. This joint controller agreement is available here . Here you will find all information that is relevant for you as a data subject, especially regarding the exercise of your rights under data privacy law.

Over and above the processing of personal data mentioned in this privacy notice, the Controller has no influence on the processing of personal data in connection with your use of our LinkedIn company page.

  1. Our profile on YouTube

If you visit our profile on YouTube, Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland, as the operator of YouTube collects and processes personal data to the extent described in their Privacy Policy.

The privacy policy can be found here .

We use the statistical information (the visits to our site, the range of contributions, average duration of video renditions, information on which countries and cities our Visitors come from and statistics on the gender relations of our visitors) relating to the use of our YouTube channel that YouTube makes available via the “Analytics” service in anonymized form. Conclusions on individual users and access to individual user profiles by the Controller are not possible.

We process the following personal data:

  1. YouTube username as well as comments posted on our YouTube channel
  2. activity on our YouTube channel via the service YouTube Analytics, e.g. the visits to our site, the range of contributions, average duration of video renditions, information on which countries and cities our visitors come from and statistics on the gender relations of our visitors
  3. other information that is necessary to complete requests from our visitors or to unambiguously identify our Visitors in our systems

NECESSITY OF PROVIDING PERSONAL DATA

You provide us with your personal data on a voluntary basis. Please note, however, that without your contact details we may not be able to resolve the matter you have submitted.

RECIPIENTS OF PERSONAL DATA

When processing your personal data, we use third party providers to whom we transfer your personal data. These entities act on our instructions and on our behalf, they are:

  1. providers of traffic analytics tools and providers of marketing and emailing tools;
  2. providers of services that support us in marketing matters, including PR agencies and marketing agencies;
  3. entities hosting (storing) data, including personal data, for us and providing IT support services;

We may transfer personal data to supervisory authorities, courts or authorities to the extent necessary to comply with applicable law or to exercise, assert or defend our legal rights where legally permitted.

RETENTION PERIODS FOR PERSONAL DATA

Unless otherwise stated (e.g. in a specific consent form), we delete your personal data as soon as it is no longer needed for the above-mentioned purposes, unless deletion or blocking would violate our legal obligations to provide and retain records as provided by law (such as retention periods provided by commercial or tax law). Your messages sent through our social media channels are deleted at least 3 months after the end of the conversation if the request has been answered or there are no other grounds that entitle us to keep these messages.

TRANSFER OF DATA TO THIRD COUNTRIES

In the event that the transfer of your personal data outside the European Economic Area is necessary, this will be done on the legal basis provided for in the GDPR.

YOUR RIGHTS CONCERNING YOUR PERSONAL DATA

We process your personal data, therefore:

  1. you have the right to access your personal data,
  2. you can rectify it,
  3. you can request the erasure of your personal data where allowed by the GDPR,
  4. you have the right to restrict processing, to the extent specified in the GDPR.

Do you want to exercise your rights or learn more about them? Get in touch with us. You can find our contact details above.

Right to object

Once you have provided us with your personal data, or if we collect it ourselves, you can exercise your right to object. You have this in two situations where we process your personal data:

    1. for direct marketing purposes; you do not have to justify such an objection;
    2. on the basis of our other legitimate interests; such an objection needs to be justified by your particular situation. Write us why we should not process your data.

If you want to exercise your right to object contact us. You will find our contact details at the beginning of the Policy.

Rights under joint controllership

Facebook: Where personal data is processed through the "Insights" service offered by Facebook, Facebook has assumed primary responsibility. This applies to the processing of "Insights" statistics and the enforcement of data subjects' rights. Therefore, please contact Facebook directly with regard to any obligations under the GDPR with regard to the processing of " Insights" data. Although you may enforce your rights against us, we will forward the enquiries we receive in this regard to Facebook.

LinkedIn: Where personal data is processed through the "Page Insights" service offered by Linkedln, Linkedln has assumed primary responsibility. This applies to the processing of "Page Insights" statistics and the enforcement of data subjects' rights. Therefore, please contact Linkedln directly with regard to any obligations under the GDPR with regard to the processing of "Page Insights" data. Although you may enforce your rights against us, we will forward the enquiries we receive in this regard to Linkedln.

Complaint to the President of the Personal Data Protection Office

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you reside or where the alleged infringement took place, if you believe that the processing of personal data concerning you is in breach of the General Data Protection Regulation.

The supervisory authority to which a complaint may be lodged, which is competent for the country of the Controller's registered office, i.e. the Republic of Poland, is the President of the Personal Data Protection Office, and its website is available at this address: https://uodo.gov.pl/.